How to Enable and Manage Mail Scanning with Traveling Mailbox
Traveling Mailbox offers a convenient way to manage your postal mail digitally, including the ability to open and scan your mail. Below is a comprehensive guide to help you enable, manage, and optimize the mail scanning feature for various scenarios, including individual and corporate use cases.
Setting Up Mail Scanning
To enable the mail scanning service in Traveling Mailbox, follow these essential steps:
Complete USPS Form 1583: - The USPS Form 1583 is a required document that authorizes Traveling Mailbox to receive and process your mail. This form must be filled out and submitted as part of the account setup process.
Identity Verification: - After submitting the USPS Form 1583, you need to participate in a Zoom call to verify your identity. This step ensures compliance with postal regulations and activates your account for mail-handling services.
Finalize and Configure Settings: - Ensure that your account settings, including recipient names and processing preferences, are correctly set up. This is particularly important for accounts receiving mail for businesses or multiple individuals.
Requesting Mail Scanning
Once your account is set up, you can request to have any of your mail items scanned for digital viewing. Here’s how:
When a mail item arrives at your Traveling Mailbox account, it will be listed in your online dashboard.
Select the specific mail item you wish to scan.
Choose the option to "Open and Scan." After this processing, the scanned content will be available for viewing in your account.
Managing Specific Scenarios
Handling Important Mail Items
For critical items such as driver’s licenses or legal documents, you can prioritize scanning by selecting them individually upon their arrival in your account. You may also opt to have these forwarded to you after scanning for added convenience.
Scanning Mail for Businesses
For corporate accounts or mail addressed to businesses, USPS Form 1583 must include the names of all authorized recipients. Once completed and approved, any mail addressed to these recipients will be scanned and processed per your account settings.
Key Benefits of Mail Scanning
Digital Convenience: View your postal mail securely online from anywhere in the world.
Customizable Options: Choose between scanning, forwarding, or securely shredding mail items.
Time Efficiency: Gain immediate access to urgent and important documents without delays associated with physical mail forwarding.
Related Topics
How to complete and submit USPS Form 1583
Forwarding mail to international locations
Securely shredding unwanted mail
By following the steps above and utilizing the mail scanning feature effectively, you can manage your postal mail with greater flexibility and efficiency, whether for personal or business purposes.